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Planning how to chart troubled waters?

By: Jeff James

Listed Under: Feature

Published: Thursday, February 19, 2009

Ian Tomlinson of EPoS and ecommerce solution provider Cybertill recommends a seemingly counter-intuitive strategy

Few retailers welcomed 2009 with a smile. But rather than shedding staff, retailers should invest more in training and developing their people. This makes sense in good times, but becomes critical when retail falls on hard times.

That means employing the right people, then focusing on training, motivating and communicating with them so they engage completely with the business, feeling a sense of shared ownership and accountability for its survival. Here are a few remedies for success when it comes to treating people not as a cost, but as your most important business asset.

WE’RE ALL IN THIS TOGETHER
Hold frequent briefings and share management information with your staff. Give them the opportunity to ask questions and have the confidence to open the business to them. Make its workings and finances transparent, and remove any sense of ‘us and them’. Being candid with them and treating them as adults, not children who can’t be told harsh truths, will make them more loyal.

A ROAD MAP FOR CHANGE
Highlight areas that need to change, demonstrate how you plan to manage any downturn and work together on strategies. Make sure staff understand the effects of their actions on the business. Encourage candour and give them challenges and the chance to come up with ideas and tactics based on their front-line experience. Even if the business is struggling, staff will worry less about losing their jobs if they feel part of the solution not the problem.

TRAIN TO GAIN
More than ever before, it’s important to know how each member of staff is performing. At a time when training budgets need to be cut, you and other business owners will have to shoulder much of the task of training and counselling. Look to get more from your staff and support them in their move to more demanding roles. And while you may not see a recession as a time to consider professionally accredited programmes such as Investors in People, they can contribute a lot in terms of consistent processes and staff involvement.

RECOGNISE AND REWARD TALENT
As budgets fall and pay restraint is required, it’s nevertheless important to reward talent and outstanding contributions. Employees still need to be compensated for their expertise and for going the extra mile. Lack of recognition is damaging, so make sure to single out star performers and let them enjoy the admiration of their peers or positive customer comments. At the same time, the slowdown may enable you to recruit staff of a calibre you couldn’t previously afford.

CUSTOMER SERVICE IS BACK IN FASHION
Exemplary customer service is no longer an option and should be considered a lifesaver rather than a cost. It’s maybe time to return to a world where goods were sold, not simply displayed for self-service. Staff passivity should be a thing of the past. Train your till-point operators to ask customers whether they found everything they were looking for. Have a member of staff on the shop floor, gently asking browsing customers the same question. All these approaches will unearth interest or unfulfilled purchases that can be acted upon.

MAKE STAFF YOUR FRONT-LINE LOOKOUTS
Build feedback mechanisms, formal or informal, for staff to report their impressions on what works and what doesn’t. Put to good use, observations on where customers linger and handle goods, then buy or don’t buy. Monitor how customers react to promotions and record any anecdotal comments they make.

No one enjoys a recession and, with the barometer of sales directly reflecting diminishing customer confidence and spend, retailers are less cushioned than their peers in other industries. For them a downturn is obvious and more brutal. Nevertheless, retailers can turn hard times to their advantage.

Working more closely with employees can engender a greater sense of solidarity and enable owners and managers to dip into a pool of talent and ideas. As staff become more empowered and driven to do a better job, they will become better informed and more motivated. Customers will notice the difference, and your business might just come out of the downturn in better shape than it entered it.



Ian Tomlinson is the founder and managing director of Cybertill Limited, a provider of managed EPoS and ecommerce solutions for retailers of all sizes and in all sectors. Visit http://www.cybertill.co.uk for more information.

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